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This is a WORD Document that outlines the check signing Authority, pasted for view. The ORIGINAL Word Document is attached if you want to download it:


Pine Valley Fire District Page 1 of 2
ACT 101 Prepared by: Rick Berardi
Effective Date: October 3, 2006 Approved by: Ben Tulloch

Title: CHECK SIGNING AUTHORITY

Policy: A limited number of personnel will be authorized to sign checks.

Purpose: To define the Pine Valley Fire District (PVFD) policy regarding the processing, signing and releasing of company checks.

Scope: This procedure applies to all regular bank checking accounts of the PVFD .

Procedure:

1.0 AUTHORIZED CHECK SIGNERS

1.1 All checks must have two signatures on them before they are released.

1.2 Advance checks for regular payroll will require the President or Vice President approval.

1.3 Requests for checks prior to the regularly scheduled meeting that are budget items require the approval of the Fire Chief. In the absence of the Chief, requests must be approved by the Pine Valley Fire District President.

1.4 Requests for checks that are not budgeted items and cannot wait until the regular meeting must be approved by the PVFD President or Vice President.

1.5 Persons signing checks must have signature cards on file with the bank.

1.6 All non-payroll checks released before the regular scheduled meeting will be listed by the Treasurer during his report at the regular monthly meeting.

1.7 Authorized check signers must be approved in writing and require the Board of Directors authorization. The Board Members, Treasurer and Fire Chief will have check signing authority. Additional individuals with or without dollar limitations may be authorized as necessary.

1.8 The President may revoke check signing authority. The Treasurer will oversee the proper notification of the Department’s banks whenever authorized signature changes are made

Ben Tulloch
President
Pine Valley Fire District