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Pine Valley Fire District Page 1 of 2
PERS 101 Prepared by: Bob Uribe
Effective Date: October 3, 2006 Approved by: Ben Tulloch

Title: NEPOTISM EMPLOYMENT POLICY

Policy: Non-supervisory control of family members

Purpose: The purpose of this procedure is to communicate a Department policy regarding employment and supervisory relationships among family members.

Scope: For purposes of this policy, "relative" means the spouse, child, child's child, parent, grandparent, brother or sister of the whole or half-blood and their spouses, and the parent, brother, sister or child of a spouse. A court appointed legal guardian or an individual who has acted as a parent substitute is also included within this definition.

Discussion: Hiring the best-qualified applicants available for all openings is the department's primary objective. However, in order to avoid potential improprieties and conflicts of interest, hiring of close personal friends and/or relatives of present employees within the same department or closely related areas is discouraged. Employees and applicants should use good judgment in evaluating the application of this policy and should be able to justify any potential hiring decision.
Procedure:

1.0 APPOINTMENT OF RELATIVES TO EMPLOYMENT

1.1 Members of the Department cannot appoint any relative, as defined above, to any position within the Department.

1.2 Members within the Department assigned to positions that make appointments, conduct inter-views, promote, etc. cannot participate and must disqualify themselves if a relative is a candidate.

2.0 IMMEDIATE SUPERVISORY RELATIONSHIPS

2.1 Members shall not be permitted to directly supervise a relative as defined above.

2.2 All Chief Officers are responsible for the enforcement of this policy. Supervisors
will make every attempt to reassign or transfer members who may find
themselves by reason of marriage, promotion, or reorganization, in an immediate
an supervisory relationship with a relative. In the event of an emergency
response, this does not apply if reassignment due to relationship cannot be
achieved.

2.2.1 By way of example, direct or immediate supervision would include any
participation in the hiring decision, promotional decision, disciplinary decision,
or preparing or influencing the performance evaluation of a relative.

2.3 Irrespective of the immediate supervisory relationship, members should not
participate in any manner in a decision involving the financial interest of a
relative as defined above, including hiring, promotion(s), discipline and merit
increase(s).

2.4 Members should not in any way attempt to influence others in the decision
regarding the financial or employment (assignments, shifts, discipline, etc.)
interests of a relative.

2.5 Members shall not place themselves in a position to sign, certify or endorse
training qualifications.

3.0 NOTIFICATIONS

3.1 Any member that finds themselves in a position that makes appointments,
conducts interviews, promotes, etc. not only would remove themselves from
the process, but would also need to notify the Fire Chief in writing, disclosing
the relationship and the interest involved.


Ben Tulloch
President
Pine Valley Fire District